Purpose of the position
This position provides management and oversight of the organization’s relational database and is the lead administrator. The right person for the job can ensure data integrity consistently and provide appropriate access to data for different end users. The position effectively complements fundraising, fundraising and communications functions related to data and analytics in life and faith. tradition of St. Bartholomew’s Church in New York City. Fundraising activities focus on mailing list creation, reporting, donation/pledge data entry, gift recognition, reception, operational event support and overall donor management and supporters, within a faith community that practices open hearts, open minds and open arms.

Duties and Responsibilities
Data input/output

  • Participate in St. Barts development, fundraising and communications operations, with an eye for accuracy, consistency, clarity and strong customer service to support effective and efficient operational practices and a positive donor experience.
  • Receive, capture and manage donations and pledges using Raiser’s Edge.
  • Receive calls and respond to donor inquiries regarding gift entry, gift acknowledgment and donation summaries; solve the questions.
  • Create and produce solicitation and acknowledgment letters, and make statements.
  • Generate gift reports and donation summaries by month, event and program.
  • Produce departmental and parish reports; Create new reports that capture and reflect donation trends.
  • Compile mailing lists, produce materials and complete mailings.

Management and operations

  • Review database service upgrades, additions, and fixes.
  • Collaborate with the IT manager to make recommendations on system changes and leadership tools.
  • Develop efficient and effective protocols and maintain data integrity consistently.
  • Document protocols for data entry, reporting, security, and periodic maintenance.
  • Work with IT Manager to assign appropriate level of user access and ensure system security.
  • Maintain commonly used financial and organizational assets.
  • Assist in retrieving data for use in publications, including the annual report and other relevant publications.
  • Attend events and serve alongside the Director of Stewardship and Development, as events staff, including planning, executing and logistical coordination of catering, seating/breakout rooms, awards , guest support and program.

Professional qualifications required

  • Minimum of three years of experience in an office setting. preferably in data management
  • Strong technological skills related to database management.
  • Strong working knowledge of CRM software, preferably Blackbaud/Raiser’s Edge; experience adding, updating and merging records.
  • Proficiency in Microsoft Office; with a very good command of Excel.
  • Excellent organizational skills and ability to multi-task.
  • Ability to handle sensitive and confidential information.
  • Bachelor’s degree in a related field.
  • Sincere desire to work through the vision and mission of St. Bart’s.